Any edits you can make, even simple ones like cropping or adding an arrow, are best done in an image editor before you insert the image into the document. This increases the size of your document unnecessarily, so when you’ve made changes to your images, and you’re sure you don’t need to revert those images, you can have Word discard the editing data.īut better than removing unnecessary data from your document is not having that unnecessary data in your document in the first place. Change an image to black and white, and Word still retains the original full-color image.

The means if you crop an image in your document, Word still retains the full original image. When you edit an image in Word, it stores all of your image edits as part of the document. While You’re Saving Your Image, Do Your Editing

But if it’s a small image or you don’t need super high quality, using a lighter weight format and inserting the picture can help. Sometimes, you’re going to need the better image quality that formats like BMP and PNG can offer. Of course, you can’t always get away with this. Scaled up, that’s the difference between a 10 MB document and 4 MB document. Even better, using the GIF format resulted in a document that was over 60% smaller. Pasting that screenshot into Paint, saving it as a JPG, and then inserting that JPG into a blank document caused the document to jump to only 331 KB. Pasting the small screenshot below directly into an otherwise blank Word document made that document’s size jump from 22 KB to 548 KB. A simple alternative is to paste your image into an editing programme instead, save it as a smaller format like JPG, and then use Insert > Picture to insert the image into your document instead. One of these assumptions is that you want the pasted image to be a BMP format, which is a large file type, or sometimes PNG, which is still quite large. When you copy and paste an image into your document, Word makes certain assumptions about how to deal with it. Insert Your Pictures Instead of Copying and Pasting Them Nothing else we suggest below will do more to reduce your file size, so if you have. doc file that contained six images, various tables, and formatting marks.

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